The 60-Second Material Approval Audit | TouchPoint
Approval-Audit

The 60-Second Material Approval Audit

What the process says versus what actually happens.
One visual. One minute.

Facility team discussing material write-offs
process What the process says
reality What actually happens
Gate pass

Gate pass raised with material details, value, and supporting documents

Step 1

Gate pass raised. Documents? "Will attach later."

Truck waiting

System routes to correct approver based on material type and value.

System routing
Step 2
Calling approver

Truck is waiting. Guard calls approver directly.

Approver reviewing

Approver reviews within authority limit. If unavailable, routes to defined delegate.

Step 3

Approver is in a meeting. Verbal okay over phone.

Meeting

Approval received with timestamp before material moves.

Approved
Step 4
Material leaves

Material leaves. Timestamp: 10:14 AM.

Material dispatched

Material dispatched after approval. Gate pass closed with confirmation.

Step 5

Approver opens system after lunch. Approves.
Timestamp: 2:47 PM.

Approver after lunch
Step 6
Exceeds limit

Material value exceeds this approver's authority limit. Second-level approval needed. Never obtained.

Step 7

Documents attached two days later. PO number doesn't match. Nobody checks.

Documents later
Clean. Sequential. Every step completed before the next begins.
Three compliance gaps. The system shows "Approved."

TRUSTED CLIENTS

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Pull any 10 gate passes from last month. For each one

01Was the approval timestamp before the dispatch timestamp?
02Was the approver within their authority limit for that material value?
03Were all required documents attached before approval - not after?
Security Check

If even one of the 10 fails on any of these three checks, your approval process has gaps your system is not catching.

GET STARTED

Download the Complete PDF Guide

Returnable Material Tracking

Three rules. If all three are enforced by the system - not by memory, not by discipline, but by the system - your approval process is audit-proof. If any one is optional, it will eventually be skipped.